Are you on the search for a Virtual Assistant? If you’re reading this right now, something tells me you are getting busier and would like to get some help on board but you are on the lookout for some tips to help you find that right person. After all, your virtual assistant will be an extension of you and your business. Not just a pair of hands to get your to do list done.
Finding the right virtual assistant for your business can be easier with some tips to help get you started.
Hiring Your First Virtual Assistant Checklist
1. Create a list of tasks you would like your virtual assistant to do
Creating a list of tasks helps you create a job description for your own reference as well as for your new virtual assistant to know what is expected. This is a great starting point in noting down tasks that are taking up your time and would be better for someone else to do. For example, are you spending time creating social media graphics for your Facebook page? Are you playing around on the backend of your website wishing that the button you clicked does what you hoped it would do?
2. Consider written and spoken language requirements
Communication is key to any relationship and written communication becomes more important when you are doing business online. Are you expecting your new virtual assistant to write or proofread letters and your writing on your behalf? Will they liaise on your behalf with your clients? Other than English, are they required or find it desirable to know another language or languages?
3. Is it important to have your virtual assistant work in the same timezone as yours?
Depending on your job requirements, do you require them to be available when you’re awake? Are you open to the idea that they may be a day behind or before you? If you’re looking for a full-time assistant, how many hours do you consider full-time and what working hours are you foreseeing?
4. What software must they have to implement your work?
Do you need jobs to be done in specific programmes? Are there any must-have programmes before they meet the requirements to apply? For example, are they required to use Microsoft Powerpoint, Excel or Photoshop to do the work?
5. Do they meet the requirements for completing a trial task you have assigned? (HIGHLY RECOMMENDED)
This part of your checklist is an essential part of making sure you are getting the right person for the job. Sometimes this step reveals some unexpected discoveries which means you may end up continuing your search on a different platform to find that right person.
Setup a trial task from one of the tasks you have listed on your job description and get your virtual assistant to do this.
Download our sample trial tasks here that you can use when looking for the right virtual assistant.
6. Post your virtual assistant hire search in several places to increase your reach
You can get started by searching on low cost sites like Fiverr and Upwork. The more complex the task you are after, the better it is to rely on word of mouth. These tend to be the best hires. However, when you follow these processes and are certain about what you are looking for, you can find some diamonds in the rough on these platforms.
Online communities are also great for your search. Post it on your website and tell people that you are looking for someone. Be clear about your budget so you can filter through who you want to attract.
Are you ready to start? Download your Checklist and sample trial tasks here.
Tell us how you go 🙂 and if you have any further questions do post it below!